Construction Project & Permit Coordinator

Job Description

Job Description

The Construction Project & Permit Coordinator plays a key role in supporting the project management team by ensuring timely submission, tracking, and approval of permits, submittals, and related construction documentation. This position requires a detail-oriented and highly organized professional who can manage multiple deadlines and communicate effectively with municipalities, consultants, and internal teams.

Key Responsibilities:

• Coordinate and manage all aspects of permit applications, including research, preparation, submission, and tracking.

• Act as liaison with city, county, and state permitting departments to ensure timely approvals and compliance with all regulatory requirements.

• Maintain and update project documentation, including contracts, drawings, specifications, RFIs, submittals, and logs.

• Support bidding and procurement efforts by issuing bid packages, tracking responses, and managing subcontractor documentation.

• Assist project managers in tracking schedules, deliverables, and project milestones.

• Communicate with consultants, architects, engineers, and subcontractors to ensure timely responses and document submissions.

• Maintain organized digital and physical filing systems for all project-related documentation.

• Support project close-out procedures, including final inspections and occupancy permit coordination.

Qualifications:

• 3+ years of experience in construction administration, permitting, or project coordination (general contracting or development experience preferred).

• Strong understanding of construction permitting processes and municipal regulatory requirements.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), and project management software (e.g., Procore, Bluebeam, or similar).

• Exceptional organizational and time management skills with the ability to manage multiple priorities and deadlines.

• Excellent written and verbal communication skills.

• Self-starter with a proactive attitude and problem-solving mindset.

• High school diploma or equivalent required; associate or bachelor’s degree in construction management or a related field preferred.

What We Offer:

• Competitive salary based on experience

• Opportunities for professional growth and advancement

• A collaborative and supportive team environment

To Apply:

Please submit your resume and a brief cover letter to rosem@trimarcgc.com. Only qualified candidates will be contacted for an interview.