Legal Executive Assistant

Job Description

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Our Am Law 100 client, a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. They offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join their Government Law & Policy as a Legal Executive Assistant located in their Fort Lauderdale Office.

They are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team.

This role will be based in their Fort Lauderdale office, on a in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.

Position Summary

The Legal Executive Assistant provides high-level legal support to a team of attorneys by providing a wide range of complex technical, document processing and administrative services in the assigned practice group/department(s). The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. Candidate should be flexible to work overtime as needed.

Key Responsibilities

• Manages and maintains busy calendar, email and telephone; schedules appointments

• Prepares and organizes complex travel arrangements

• Maintains client files, updates contact lists

• Document management and production, drafts letters and correspondence (including word processing, transcribing and proof reading)

• Conserves attorneys time by reading, researching and routing correspondence

• Monitors, screens, and responds to and distributes incoming communication

• Process reimbursement expenses, heavy expenditure reporting and credit card reconciliation

• Manages client billing and collections, time entry

• Heavy client contact (including with opposing counsel and courts) for coordination and to assist with the management of client relationships

• Coordinates client engagement and conflicts process
• Assists in business development initiatives and filings

Qualifications:

Skills & Competencies

• Extremely organized, detail-oriented, able to multi-task and prioritize their workload and work well under pressure

• The successful candidate should be a self-starter, forward-thinking, action-oriented and focused

• Excellent interpersonal skills and the ability to collaborate well in a team as well as work independently

• Strong attention to detail and ability to manage time effectively

• Requires the ability to work under pressure to meet strict deadlines

• Excellent verbal and written communication skills

• Learn quickly to adapt to new situations

• The ability to respond outside of normal business hours

Education & Prior Experience

• This position requires a minimum of 10-15 years' experience as an administrative or executive assistant, in a professional administrative position in large or medium size law firm
• Bachelor's degree or equivalent experience preferred

Technology

• Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook required, as well as document management and other office technologies