Job Description
Position Summary:
The Paralegal / Contracts Manager will play a critical role in managing legal and regulatory documentation throughout the lifecycle of a mixed-use land development project. The role involves coordinating HUD registration, managing permitting workflows, supporting contract review and administration, and ensuring compliance with local, state, and federal regulations.
Key Responsibilities:
HUD and Regulatory Compliance:
- Prepare, submit, and maintain HUD registration and related documentation (e.g., Interstate Land Sales Full Disclosure Act filings, 4010 forms).
- Ensure compliance with HUD and other regulatory requirements throughout the development process.
- Track and update compliance timelines, renewals, and reporting obligations.
Permitting and Land Use Coordination:
- Coordinate and track all permitting applications and approvals with local, state, and federal agencies.
- Maintain database of zoning, land use, environmental, and building permits across project phases.
- Liaise with municipal departments, consultants, and development teams to resolve permitting issues.
Contracts Management and Legal Support:
- Draft, review, and track development-related agreements, including construction contracts, vendor agreements, consultant contracts, and NDAs.
- Assist with negotiating standard terms and monitoring contract obligations, timelines, and renewals.
- Maintain organized contract management system (digital and physical) to ensure document accessibility and version control.
Project and Transactional Support:
- Support real estate closings, title matters, and easement documentation in coordination with legal counsel and title companies.
- Assist in preparing due diligence materials and legal exhibits for project financing and investor packages.
- Conduct legal research and prepare memos or summaries related to land use, zoning, and contract law.
Qualifications:
- Bachelor’s degree required; Paralegal Certificate or equivalent legal training preferred.
- 5+ years of relevant experience in a legal or real estate development setting, preferably involving land development or construction projects.
- Familiarity with HUD registration processes and regulations (e.g., ILSA) strongly preferred.
- Strong understanding of permitting processes, real estate documentation, and contract law.
- Exceptional attention to detail, organizational, and time management skills.
- Ability to manage multiple tasks and deadlines in a fast-paced environment.
- Proficiency in Microsoft Office and contract/document management systems (e.g., DocuSign, SharePoint, or similar).
Preferred Experience:
- Experience supporting large-scale mixed-use developments or public-private partnerships.
- Exposure to affordable housing, HUD financing, or municipal development processes.
- Working knowledge of construction law, AIA contracts, and development agreements.