Job Description
Job Description
About Company:
Spices USA has gained a wealth of knowledge from being involved in the Spice Trade Industry for over 30 years. Our extensive experience and knowledge of this sector allows us to be able to source high quality products at highly competitive prices, savings which are passed directly to our customers.
Our buyers visit all the major spice producing regions around the world annually. This is to ensure that the focus on quality, which has been the cornerstone on which the company was built, occurs at the source and throughout our supply chain. This approach allows us to have a firsthand knowledge of future pricing trends and product quality, thus enabling us to provide our customers with information to make more informed business decisions that are beneficial for them.
So, whether you are just in the market to purchase spices or spice related products, or if your needs are more complex and you require a business resource to work with you to improve your business, Spices USA is here to provide that support. From private label packaging to product development to equipment supply; The Spices USA’s Team is dedicated to ensuring your satisfaction and success. We are here for you!
Key Responsibilities
Quality Department Leadership
- Oversee all operations including testing, documentation, reporting, and regulatory conformance
- Coordinate employee training related to quality protocols and standards
Foreign Supplier Verification Program (FSVP)
- Ensure 100% vendor compliance and documentation accuracy
- Request and monitor expired or missing vendor records
- Assess vendor risk through FSVP scoring and advise purchasing department
- Distribute and enforce annual supplier questionnaires
Product Claims & Quarantines
- Investigate product-related claims and internal quality issues
- Manage and resolve incidents with timely reporting and documentation
- Oversee physical and digital quarantine records, including fumigation logs in SAP
Expiration Oversight & Shelf-Life Management
- Complete monthly 12-month expiration forecast reports
- Conduct quality inspections on expired stock and document findings
- Coordinate shelf-life extension requests and cross-team inventory movement
Certifications Management
- Maintain active certifications including Kosher, Organic, USDA, FDA, COA, and Phytosanitary
- Coordinate renewal processes and ensure documentation remains current and accessible
Meetings & Collaboration
- Lead weekly Quality meetings and record signed minutes
- Support cross-functional collaboration to improve product flow, regulatory readiness, and issue resolution
SQF Implementation & Food Safety Documentation
- Drive SQF compliance through corrective actions and documentation
- Develop and maintain SOPs, GMPs, Food Safety Plans, and internal audits
- Manage recall readiness including mock recalls and supporting documentation
- Implement food fraud detection, lab testing, and swab sampling programs
Additional QC Oversight
- Govern incoming container QC documentation and FDA hold protocols
- Ensure internal QC records are updated and accessible
- Review and maintain logs related to product reception and safety verification
This position will frequently team with other quality assurance agencies in order to produce documents such as:
- Kosher certifications
- Certificate of Analysis (COA)
- Phytosanitary Certification
- USDA Certification
- FDA Certification
Qualifications
- Bachelor's degree in Food Science, Quality Assurance, or related field
- Experience in quality assurance or food manufacturing
- Strong knowledge of FSVP, GMPs, SQF, and FDA regulations
- SAP proficiency and strong organizational skills
- Bilingual communication (English/Spanish)
- Experience managing audits or inspections
- Exceptional organization, communication, and leadership skills