Credentialing & Licensure Specialist

Job Description

Job DescriptionAbout Us

At The Pharmacy Hub, we collaborate with pharmaceutical brands, manufacturers, health brands, telemedicine providers, and healthcare companies to deliver essential products directly to patients. Our expertise allows us to seamlessly distribute pharmaceuticals, medical devices, and other healthcare products to consumers, ensuring greater accessibility and convenience.

Core Values
The Pharmacy Hub is dedicated to breaking barriers in healthcare by championing access, intervention and affordability.

• Customer-first mindset - we develop strong partnerships with telehealth platforms and healthcare companies to enhance access and understand their specific needs
• Innovation for intervention in care - we develop advanced compounding solutions and products to better support patient health outcomes
• Continuous improvement - we continuously improve our processes and offerings through intelligent, honest and transparent practices to deliver cost-effective solutions that truly benefit our clients and their patients.

You will play a pivotal role in maintaining these values and contributing to the company's mission of redefining healthcare delivery through superior pharmacy services.

Job Summary

The Credentialing & Licensure Specialist will be responsible for managing and overseeing all regulatory licensing and credentialing activities for pharmacy operations. This role plays a critical function in ensuring full compliance with federal and state regulations, including Board of Pharmacy requirements, DEA registrations, USP standards, and telehealth compliance obligations. The position requires strong regulatory expertise, exceptional organizational skills, and the ability to independently manage high-risk compliance activities in a regulated pharmacy environment.

Key Responsibilities

• Own and manage all pharmacy, DEA, and healthcare facility licensing and renewals (state and federal)
• Prepare, submit, and track Board of Pharmacy applications, renewals, inspections, and follow-ups
• Manage DEA registrations, renewals, controlled substance schedules, and DEA Form 222 compliance
• Oversee multi-state non-resident pharmacy licensing and regulatory expansion into new states
• Coordinate provider credentialing for pharmacists, physicians, nurse practitioners, and physician assistants across multiple states
• Prepare for and respond to Board of Pharmacy inspections, NABP reviews, and regulatory audits
• Maintain accurate document libraries, audit trails, and compliance records
• Track renewal calendars, deadlines, and regulatory change requirements
• Manage change-of-ownership, relocation, and Pharmacist-in-Charge (PIC) filings
• Coordinate PDMP registrations, reporting requirements, and access management
• Support telehealth partner compliance onboarding and regulatory coordination
• Collaborate with internal teams (operations, pharmacy, lab, IT, and leadership) to ensure ongoing regulatory compliance

Qualifications

• Bachelor's degree (Health Admin, Life Sciences, Business, or related)
• 3 - 7+ years of experience in Pharmacy licensing, Board of Pharmacy applications renewals ,DEA registrations (CIII–CV, 222 forms, renewals), NABP / VPP / inspection prep, Multi-state non-resident pharmacy licensing,
• Controlled substance permits ,CLIA, DME, and other healthcare facility licensing
• Deep understanding USP 795/797/800, State Board rules (PIC requirements, ownership changes, relocations), Provider credentialing (MD, NP, PA), Telehealth compliance coordination, PDMP reporting requirements
• Strong document control, audit readiness, and deadline tracking
• Experience with Excel compliance trackers, Smartsheet / Monday / Airtable / compliance CRM State portals (NABP, NPPES, DEA, PDMP portals), and Inspection response workflows

What We Offer

• Competitive salary.
• Yearly Bonus program based on productivity and efficiency.
• Flexible scheduling options.
• Opportunities for growth in a rapidly expanding telepharmacy practice.
• Collaborative and innovative work environment focused on patient safety and compliance.

This is a full-time position, working 44 hours per week, Monday through Friday, 9:00 am. to 5:30 pm.

This is a 100% onsite role; remote or hybrid work is not available.

Pay Range$65,000—$95,000 USD

Benefits:

• 401(k) with up to 4% matching
• Medical, dental, vision and life insurance
• Paid time off
• Paid public holidays

At The Pharmacy Hub, we don't just offer jobs—we offer opportunities for career growth and development. We take pride in our fast-paced, team-driven culture and are committed to supporting our employees in achieving success.

If you're ready to join a company that values hard work, dedication, and teamwork, apply today! We look forward to welcoming you to The Pharmacy Hub and working together to deliver top-tier pharmacy fulfillment solutions.