Scheduler / Administrative Assistant

Job Description

Job Description

Job Summary

Bureau Veritas Marine & Offshore is one of the world’s leading ship classification societies and offshore safety and verification bodies. We are seeking a highly organized and detail-oriented Administrative Assistant and Scheduler to join our team. The ideal candidate will provide exceptional support in various administrative tasks, ensuring smooth office operations and excellent customer service. This role requires strong communication skills, and the ability to multitask effectively in a fast-paced environment.

Duties

• Schedule marine equipment site inspections in USA, Canada, Central America and Mexico. Coordinate with customers and field inspectors.
• All required documentation from customers is received and filed prior to confirming the agreed dates for any inspections.
• Verify inspectors' qualifications prior to field inspections.
• Use Bureau Veritas internal computer tools and platforms to record and file all documents electronically.
• Manage all yearly field monitoring and qualifications of inspectors and auditors, including direct related documentation/records

Qualifications

• Proven experience in an administrative role or similar position is preferred.
• Strong computer skills with proficiency in Microsoft (Microsoft 365) Office Suite (Word, Excel, PowerPoint, Outlook), and Google Workspace. Being able to learn new computer software.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Demonstrate a professional and friendly demeanor when interacting with clients on the phone/computer. This position involves extensive customer phone communication.
• Ability to work independently as well as collaboratively within a team environment.
• Strong time management skills to prioritize tasks effectively. If you are looking for an opportunity to contribute to a dynamic team while enhancing your skills, we encourage you to apply for the Administrative Assistant/Scheduler position.