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Administrative Support AST III
Job no: 540702
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support
Department:29051800 - MD-PALLIATIVE CARE DIVISION
Classification Title:
Administrative Assistant III
Classification Minimum Requirements:
High school diploma or equivalent and seven years of relevant experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Job Description:
Programmatic Support
• Attendance at and maintenance of Division meetings, including scheduling participants and space, arranging food, ensuring streaming capabilities are operational, managing sign-in sheets, and preparing minutes.
• Oversight of education activities, including fellowship development and medical student course reporting.
• Oversight of Palliative Lecture Series and coordination of the Annual division CME event.
• Provide Quality oversight of research proposal preparation, including IRB protocols, literature searches, and collaboration coordination
• Function as the institutional CAPC coordinator
• Serve as the administrative liaison with Haven Hospice and other local Hospices
• Complete inpatient schedules and enter into hospital on-call system
Faculty Support
• Provide administrative support to the division chief, requiring the highest level of professionalism and confidentiality
• Assist with processing and tracking faculty leave requests
• Faculty effort coordinator
• Develop recruitment itineraries for faculty candidates
Purchasing and Accounts Payable
• Ensure division purchases are made and processed according to University and Department policy and in alignment with budget.
Strategic Development & Special Projects
• Assist in facilitation resolution of administrative, operational and communication issues between the division and other institutional entities.
• Develop and implement business plans, special projects and strategies.
• Other duties as needed.
Expected Salary:
$21-23/hr
Required Qualifications:
High school diploma or equivalent and seven years of relevant experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred:
Bachelor's degree in Healthcare, Business Administration or an appropriate area of specialization.
Special Instructions to Applicants:
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No
Advertised: 22 Jul 2026 Eastern Daylight Time
Applications close: 29 Jul 2026 Eastern Daylight Time
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Job no: 540702
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support
Department:29051800 - MD-PALLIATIVE CARE DIVISION
Classification Title:
Administrative Assistant III
Classification Minimum Requirements:
High school diploma or equivalent and seven years of relevant experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Job Description:
Programmatic Support
• Attendance at and maintenance of Division meetings, including scheduling participants and space, arranging food, ensuring streaming capabilities are operational, managing sign-in sheets, and preparing minutes.
• Oversight of education activities, including fellowship development and medical student course reporting.
• Oversight of Palliative Lecture Series and coordination of the Annual division CME event.
• Provide Quality oversight of research proposal preparation, including IRB protocols, literature searches, and collaboration coordination
• Function as the institutional CAPC coordinator
• Serve as the administrative liaison with Haven Hospice and other local Hospices
• Complete inpatient schedules and enter into hospital on-call system
Faculty Support
• Provide administrative support to the division chief, requiring the highest level of professionalism and confidentiality
• Assist with processing and tracking faculty leave requests
• Faculty effort coordinator
• Develop recruitment itineraries for faculty candidates
Purchasing and Accounts Payable
• Ensure division purchases are made and processed according to University and Department policy and in alignment with budget.
Strategic Development & Special Projects
• Assist in facilitation resolution of administrative, operational and communication issues between the division and other institutional entities.
• Develop and implement business plans, special projects and strategies.
• Other duties as needed.
Expected Salary:
$21-23/hr
Required Qualifications:
High school diploma or equivalent and seven years of relevant experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred:
Bachelor's degree in Healthcare, Business Administration or an appropriate area of specialization.
Special Instructions to Applicants:
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No
Advertised: 22 Jul 2026 Eastern Daylight Time
Applications close: 29 Jul 2026 Eastern Daylight Time
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